FAQ BSB JOP 2014-2020 - Controllers 1st Call for Proposals
This page contains answers to questions submitted by interested ENI CBC Black Sea Basin Program applicants, beneficiaries and controllers. The questions and answers are organized by topic of interest and are updated on a regular basis, as we collect new questions. To preview the questions, click on the topic of interest.
General Aspects
The Controller is not required to verify the actual costs, or any document related to these costs even the beneficiary has introduced detailed costs in the report. According to Article 8.3 of the Grant Contract, flat-rate funding in respect of indirect costs does not need to be supported by accounting documents. In case a beneficiary provides supporting documents, these should not be verified. Please see Instruction No.15/2018 of the MA to Beneficiaries – Article 8.3 – Indirect costs (https://blacksea-cbc.net/wp-content/uploads/2019/09/Instruction-15.pdf)
Also, according to Annex 5 – Control check list – to the Instruction No. 15/2018 of the MA to Beneficiaries, the controllers should only check that no office and administration costs are declared under any other budget line.
No clarification, justification, or supporting documents and no budget reduction shall be applied by any controller during Interim or Final Report unless the same costs are declared under other budget line.
JTS and MA shall verify on the Final report that the final total amount spent under this budget line at project level falls within the percentage and do not exceed the amount approved for this budget line at project level.
In such cases, the Controllers should:
– not check the “checked verified by FLC” box, for the expenditures on which material error were identified
– Revert the report to the beneficiary who should correct the material errors and resubmit the report to the Controller
All expenditures verified and certified by FLC will be included in the FLC certificate and in the partner report.
Without this FLC certificate (certified expenditures of each partner) the Lead Beneficiary cannot consolidate and submit the Project Report to the JTS. Without this FLC certificate (certified expenditures of each partner) the Lead Beneficiary cannot consolidate and submit the Project Report to the JTS.
If during the verification process, the controller identifies cases of non-eligible expenditure, he/she will fill in and submit the Annex 7 together with the verification report and the check list.
Annex 7 will contain only those budget lines within which non-eligible expenditures have been identified. The controller will specify the non-accepted amount of expenditure, the legal provisions/ eligibility rules breached and the description of the reasons for non-acceptance. The sections “Income” and “Profit” will be not filled in.