Joint Managing Authority
The Joint Managing Authority (JMA) is an executive body, having the overall responsibility for managing the joint operational programme, including technical assistance, and implementing the decisions taken by Joint Monitoring Committee (JMC). The JMA shall be the programme Contracting Authority, though certain tasks of the Contracting Authority will be given to the Joint Monitoring Committee (JMC). The JMA for the program has been jointly designated by the programme partners, within the Romanian Ministry of Regional Development and Public Administration.
Tasks of the Joint Managing Authority
- Chair the JMC, organise its work and convene its meetings according to the rules of procedures agreed upon by the JMC;
- Be responsible for the launch of the call for proposals and the procedures for the selection of projects;
- Follow up the selection of projects by the JMC, signing the contracts for the various projects with beneficiaries and contractors;
- Manage the programme’s financial flows, approve payment claims and make payments to project Beneficiaries;
- Issue claims for payments to the EC. In particular, the JMA financial unit will issue all the financing requests to the EC and prepare the accompanying dossier (audit reports, financial reports);
- Receive the payments made by the EC (pre-financing, interim payments and the payment of the final balance) and transfer the funds to the projects’ Beneficiaries;
- Make TA expenditures with the assistance of JTS;
- Approve operational and financial verification reports, supporting the claims for reimbursement presented by project Beneficiaries. At the end of the project, and after the necessary audits have been carried out, it will make final payments or issue recovery orders;
- Ensure that any amount paid as a result of an irregularity is recovered;
- Draft the annual reports and send them to the EC, after prior approval from the JMC, by the 30th of June of each year;
- Carry out the annual audit programme of the internal financial flows and procedures of the JMA. The Internal Audit Unit will be responsible for this audit. Annual internal audit reports will be presented to the JMC and the EC;
- Ensure that an annual ex-post financial audit on JMA expenditure and accounts is performed. The Audit Authority (AA), established in Romania, will be responsible for this audit.
- Establish, for each successive year, an audit plan for the projects funded, and assist the AA in carrying out the risk analysis supporting the selection of the sample of expenses to be audited;
- Establish a system for keeping records of each project for financial management, monitoring, verifications, audits and evaluation;
- Carry out the monitoring of the programme by reference to financial and other indicators;
- Ensure the implementation of an adequate communication and publicity plan for the programme;
- Establish an implementation agreement with the JTS for the delegation of tasks and responsibilities;
- Establish a memorandum of understanding with the States participating in this programme on the procedure for recovery of funds in case of irregularities;
- Notify the JMC of all cases of irregularity and recovery.
For more information regarding the composition and procedures of the JMA, please refer to the Black Sea Basin Joint Operational Programme 2007-2013.
Joint Managing Authority (JMA)
Ministry of Regional Development and Public Administration
Directorate – MA for European Territorial Cooperation Programmes
Bulevardul Libertăţii, Nr. 14
050706 Bucharest, Sector 5
Mrs. Iulia HERTZOG, Director
Head of Joint Managing Authority