Last modified:
November 7, 2018
FAQ section has been updated !
- FAQ
- Are the formulas in the 4th sheet "Table_4_Sources_ of_funding" in the Budget forms correct? The row for "TOTAL OTHER CONTRIBUTIONS" calculates also the amounts in the rows of "TOTAL EU and PARTNERS CONTRIBUTION".
- In annex A "Grant Application Form", chapter 2.3.1 "Relevance to the objectives and priorities of the call for proposals" what does the expression "relevance of the joint Action to any other specific requirements indicated in the guidelines of the call such as partnership, local ownership" refer to?
- There are several problems adding new pages in the Partnership Statement of the Application form. Is it correct to handle it with handwriting or it shall be a problem?
- What are the supporting documents to be sent with the application form?
- Is it needed to submit the Legal Entity Sheet, Statues or Articles of Association and Registration Acts for the Applicant and for the partners.
- Does the Application have to be signed on every page?
- On the point 2.4.1 Description of the joint Action and its effectiveness the maximum number of pages is 15. Is the Group of Activities table included in these 15 pages?
- Is it required to add an additional column for the 2nd Year, to the Budget From (Annexes B1 and B2), in the sheet 1 - Table _1_Overall budget where the planned duration of Action is more than 12 months?
- For which years, the requested Latest Annual Accounts shall be provided?
- What shall be typed in the fields of Grant Application Form for which there is not available input?
- Which of the following texts shall be considered? In the Guidelines for Grant Applicants it is mentioned that the obligation of submitting External Audit report by the Applicant where the ENPI grant requested exceeds EUR 500,000 and by the IPA Financial Lead Beneficiary where the IPA grant requested exceeds EUR 500,000, does not apply to public authorities, bodies governed by public law and international organisations; while in the Grant Application Form it is mentioned that this obligation does not apply to international organisations only.
- In the table 2 of the budget file the amounts of contigency reserve and administrative costs are calculated automatically. Does this mean we HAVE TO add these amounts without prior approval (contigency?) or we can alter the formula and erase it??
- In which column of "Annex B. Table 2 - Budget- expected distribution per partners and cost categories" should the travel expenses (travel, per diem, accommodation) of conference speakers be included?
- Is it possible to insert project-driven output and result indicators for all 3 priorities or to exclusively refer to the priority addressed by the project proposal in SECTION 8 of the GAF "Indicators"?
- Which exchange rates should be used in conversions of the amounts to be typed in the Grant Application Form?
- Do the Partners need to have external audit report when the grant requested exceeds EUR 500.000?
- Shall the annexes “D Legal Entity Sheet” and “E Financial Identification Form” be submitted during the first application?
- In which Budget (ENPI or IPA) the travel costs of associates from Turkey must be indicated?
- Shall the figures in the Logframe be quantified, i.e. any numbers included?
- In the budget tables, the total eligible costs in Table 1 is not equal to Tables 2 and 3. Also some errors seems to appear due to formula components. How the problem may be overcome?
- Where should the costs/contribution of an Associate Partner may be reflected in the Budget?
- Is it necessary to include the Partnership Agreements in the application pack in the moment of project application?
- Who should certify the unofficial translations of the documents?
- May we delete the sections in the Grant Application Form referring to IPA funding if no Turkish partner is involved in the project?
- How should it be specified in Table 1 of the Budget if the staff is employed e.g. 50% of the time: should the number of units (in this case months) be split by half or should the salary be split by half and the number of units kept as the duration of the project?
- Is it necessary to include the Partnership Statements in the application pack in the moment of project application?
- An external audit report should be submitted when the total grant sum exceeds EUR 500,000 or when the ENPI or IPA grant sum exceeds EUR 500,000? For example, if the ENPI grant is 400.000 Euro and the IPA grant is 200.000 Euro, since the sum is more than 500.000 Euro, an external audit is required from both the Applicant and also the IPA Financial Lead Beneficiary?
- Should the VAT be included in the budget of the project?
- Is there mentioned a consolidated ENPI and IPA budget?
- Are the travels to other locations outside the eligible area eligible?
- Is any prior approval needed for including contingency in the Budget?
- Is it possible to have as Contractor an EU member state organization (out of eligible area) that have a know-how that is needed to implement the project?
- After a contract is signed, may changes be made to the approved budged?
- Is it allowed to make profit during the implementation of a project or afterwards?
- Are the contributions in kind eligible?
- Is there a maximum value for the salaries, travel and subsistence costs of the staff employed in the team of the project?
- Can we initiate procurement procedures before the start of the initiation of implementation period?
- How should we budget the team of the project?
- Administrative costs (overheads or indirect costs) up to 7% are eligible costs only for the Applicant or for all partners?
- Does the equipment and supplies have to be of European origin?
- Staffs of civil servants may be permanently hired by public authorities on the basis of orders of appointments and not work contracts. Are their salaries eligible in this case?
- Are civil servants’ salaries eligible, to be included in the Human resources budget line?
- Are we allowed to get expertise training or consultancy in our project from a country which is not one of the 8 eligible countries?
- Are project preparation costs eligible?
- Can the activities take place outside the eligible area?
- How many applications can be submitted by the same applicant? Can more than one project of the same applicant be selected?
- What kind of activities may be financed under the programme?
- When a project is considered to have a cross-border impact?
- May the activities be implemented only in same of the countries participating in the proposed project?
- Which types of projects are eligible?
- What are the eligible areas of the programme?
- What is the eligible duration of projects?
- May legal entities based outside the eligible areas be “Associates” in this Call of Proposals?
- May legal entities based in Russia or Azerbaijan be applicants or partners in this Call for Proposals?
- Is the number of associates is limited or not?
- May Associate Partners co-finance the project?
- May a Turkish organisation act as an Applicant?
- Who may act as associate and/or subcontractor?
- May a private company be a partner/or an associate ?
- What documents are required/accepted as proof for the "exclusive competence in a field of activity” and “areas of legal competences established by legal acts”?
- May an organization located outside the programme area apply for funding?
- What type of contractual procedures shall be used for procurement contracts necessary in the project implementation?
- What is the difference between target groups and final beneficiaries?
- Is there any difference between the support documents asked to be submitted together with the applications in this second Call for proposals compared with the first one?
- May additional questions about the Guidelines for Grant applicants and present call for Proposals be addressed? To whom, when and where?
- Is there a maximum and minimum percentage of co-financing for each partner?
- Which are the countries participating in the programme?
- May I have a prior opinion of the JMA on the eligibility of a partner or a project proposal?
- How can I find a project partner?
- Where and how should we send the applications?
- Is it possible to apply with a project proposal combining Objective 1 and Objective 2 of the programme?
- May some of the partners not co-finance the project?
- What is the level of co-financing?
- Are all types of public undertakings eligible?
- How many members should form a partnership?
- Are there any special requirements for the partners from Turkey?
- What are the conditions for an eligible partnership?
- Which organizations are bodies governed by public law?
- Which legal entities are eligible under this programme?
- Which is the size of grants?
- What are the available funds for the second Call for Proposals?
- What is the deadline for submission of applications?
- Where can I find documents related to the Call for Proposals?
FAQ section has been updated !
10/09/2013
You can find here answers to all sorts of questions, grouped in the following categories:
– General Questions
– Eligibility of Applicants and Partners
– Eligibility of Partnership
– Eligibility of Projects
– Eligibility of Costs
– Grant Application Form
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Are the formulas in the 4th sheet "Table_4_Sources_ of_funding" in the Budget forms correct? The row for "TOTAL OTHER CONTRIBUTIONS" calculates also the amounts in the rows of "TOTAL EU and PARTNERS CONTRIBUTION".
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