Last modified: February 22, 2017

Managing Authority (MA) 2014-2020

The Managing Authority (MA) is responsible for managing the implementation of the programme, in accordance with the principle of sound financial management and for ensuring that the decisions of the Joint Monitoring Committee comply with the applicable laws and requirements.
By agreement of the countries participating in the programme, the appointed Managing Authority is the Ministry of Regional Development and Public Administration and it will have its operational base in Bucharest (Romania).

In accordance with article 26 of the ENI CBC Implementing Regulation, the main functions of the MA will be:


1. In regard to programme management:
a. Support the work of JMC and provide it with the information it requires to carry out its tasks, in particular data relating to the progress of the programme in achieving its expected results and targets;
b. Draw up and, after approval by the JMC, submit to the European Commission the annual and the final reports;
c. Share information with other management bodies and beneficiaries relevant to the execution of their tasks or project implementation;
d. Establish and maintain a computerised system to record and store data on each project necessary for monitoring, evaluation, financial management, control and audit, including data on individual participants in projects, where applicable. In particular, it shall record and store technical and financial reports for each project. The system shall provide all data required for drawing up payment requests and annual accounts, including records of amounts recoverable, amounts recovered and amounts reduced following cancellation of all or part of a project grant;
e. Implement information and communication plans in accordance with article 79 of the ENI-CBC Implementing Rules;
f. Implement monitoring and evaluation plans in accordance with article 78 of the ENI-CBC Implementing Rules;
g. Ensure capitalization and put in place coordination mechanisms to foster complementarities and synergies with other programmes or financial instruments in the Black Sea area;
h. Carry out where relevant environmental impact assessment studies at programme level.


2. In regard to the selection and management of projects:
a. Draw up and launch the selection procedures;
b. Ensure adequate awareness raising and capacity building for potential beneficiaries in collaboration with the NAs and with the support of the JTS
c. Manage the project selection procedures;
d. Provide the lead beneficiary with a document setting out the conditions for support for each project including the financing plan and execution deadline
e. Take any necessary precautionary measure in order to prevent duplication of activities among the projects funded by the EU (e.g. through consultations with NAs and EC and other relevant MAs)
f. Sign contracts with lead beneficiaries;
g. Manage projects.


3. In regard to technical assistance:
a. Manage the contract award procedures;
b. Sign contracts with contractors;
c. Manage contracts.


4. In regard to the financial management and control of the programme:

a. Ensure adequate training for project beneficiaries with the support of the JTS and the NAs;
b. Ensure adequate training of controllers, with the support of the CCPs;
c. Verify that services, supplies or works have been performed, delivered and/or installed or carried out and whether expenditure declared by the beneficiaries has been paid by them and it complies with applicable law, programme rules and conditions for programme financing; where the institution hosting the Managing Authority is also a beneficiary under the programme, arrangements for verifications shall ensure suitable segregation of functions;
d. Ensure that beneficiaries involved in project implementation maintain either a separate accounting system or a suitable accounting code for all transactions relating to a project;
e. Keep track of the systemic and most common errors by beneficiaries and inform CCPs and NAs about them;
f. Put in place adequate correction measures concerning project irregularities and inform the relevant bodies about them;
g. Put in place effective and proportionate anti-fraud measures taking into account the risks identified;
h. Set up procedures to ensure all documents related to expenditure and audits that are required to ensure a suitable audit trail are held in accordance with the requirements of article 10 of the ENI-CBC Implementing Rules;
i. Draw up the management declaration and annual summary referred to in article 68 of the ENI-CBC Implementing Rules;
j. Draw up and submit payment requests to EC in accordance with article 60 of the ENI-CBC Implementing Rules;
k. Draw up the annual accounts;
l. Take account of the results of all audits carried out by, or under the responsibility of the Audit Authority, when drawing up and submitting payment requests;
m. Maintain computerised accounting records for expenditure declared to the Commission and for payments made to beneficiaries;
n. Keep an account of amounts recoverable, amounts recovered and of amounts reduced following cancellation of all or part of the grant.


5. In regard to verifications:
a. Carry out administrative verifications for each payment request by beneficiaries;
b. Carry out on-the-spot project verifications.


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